Prompt Sharing (1:08)

 

Summary

This guide walks you through the step-by-step process of sharing prompts inside AECInspire’s Inspired Query (IQ). By following this guide, you’ll be able to make prompts available to your team, reuse shared prompts across projects, and streamline your workflow. The instructions below align with the training video on this feature.

Before You Start:

• Make sure you have access to AECInspire (v2.19 or later).

• Ensure you’re logged in with a role that allows project-level sharing.

• Know which prompts you’d like to share.

TL;DR — Quick Steps

1. Open Inspired Query from your project.

2. Locate the prompt you want to share.

3. Click the Share icon.

4. Choose your audience (project team).

5. Confirm to publish the prompt.

6. Access shared prompts via the Shared with Me section.

Step-by-Step Instructions

Step 1 — Open Inspired Query

Where to look: Left navigation panel → Project Tools → Inspired Query
What to do: In the left navigation, select Inspired Query.
Why this matters: All prompt creation, saving, and sharing happens here.

Step 2 — Locate Your Prompt

Where to look: Inspired Query → My Prompts
What to do: Navigate to My Prompts and scroll through your saved prompts.
Why this matters: You must start with a prompt that has been saved to your personal list.

Step 3 — Open the Share Option

Where to look: My Prompts list → Share icon
What to do: Click the Share (arrow) icon next to the desired prompt.
Why this matters: This enables visibility beyond just your account.

Tip: Hover over icons to see tooltips if you’re unsure which one is Share.

Step 4 — Choose Your Sharing Audience

Where to look: Share dialog → Audience dropdown
What to do: Select whether you want to share with Organization or Project Team.
Inputs / Options:

• Organization: Available to all licensed users at your company.

• Project Team: Limited to the users on the active project.
  Why this matters: Ensures prompts are shared with the right group.

Step 5 — Confirm and Publish

Where to look: Share dialog → Confirm button
What to do: Click Confirm to publish the shared prompt.
Outputs: Prompt is now visible to selected users.

Step 6 — Access Shared Prompts

Where to look: Inspired Query → Shared with Me
What to do: Navigate to the new Shared with Me section. Review prompts that have been shared by your team.
Why this matters: Centralizes reusable prompts across multiple projects.

Note: Shared prompts can be reused directly or added to your personal prompt list.

Troubleshooting & FAQs

• I don’t see the Share icon: You may not have the correct permissions. Contact your AECInspire admin.

• Shared prompt not appearing in Shared with Me: Check if the prompt was shared to the correct audience.

• Can I edit a shared prompt? Yes, but changes only update your personal copy unless re-shared.